How to Use Mail Rules to Manage Your Incoming Emails [Mac]

Have you been in a situation where you always receive emails that you don’t want to receive? Even with the help of a good spam filter – you know, the kind that filters out the messages for natural male enhancement or claiming that you have won the Spanish National Lottery, there are still many other junk messages that that can get through and reach your inbox. Luckily, your Mail app (for Mac) has a solution ready and waiting for just this problem. Today we are going to learn how to filter your messages by creating flag and highlight rules for your messages. Using this method, you can then find the ones that you want to discard quickly and apply a specific action to them (like skipping the inbox and move to trash directly).

Signing In

If you have not started using the Mail app, this is a great time to start. Go to your Applications folder and double click on the icon for your Mail app.

Enter your user name and password. Then click on the Create button.


For the first time, it will take a while for it to load your mailbox and fetch the mails from the server.

Creating A Rule

To make your rule, simply click on Mail -> Preferences.


Click on the rules tab, follow by Add Rule.


Now you can name your rule.

Select ALL from the first row of dropdown field.

In the second row, select “FROM”, “IS EQUAL TO” from the first two dropdown fields and enter the email address that you want to block in the third input field.

In the third row under the “Perform the following actions”, select “Mark as Flagged” to flag all the message from this sender.


Additionally, you can also get it to highlight the message by selecting the color from the “Set Color” field.


Lastly, click OK. You should see your new created filter system implemented in your inbox.


Now you can enjoy all of the sorting that you need to do with your inbox. Yes, you will need to make a new rule for each address you want to highlight or flag. On the bright side, it allows you to micro-manage and organize your incoming emails, so that is not a bad thing too.

Do also check out how to backup your Gmail using mail rules in Mac.

Katie Gatto

Katie Gatto is a technology writer with seven years of experience, and a native Mac user. She has previously written for Apple related site such as Appletell and Mac Apper.

Subscribe to our newsletter!

Our latest tutorials delivered straight to your inbox