How to Schedule Emails in the Mail App on Mac

How to Schedule Emails in the Mail App for Mac

If you want to be reminded about something or want to wish someone happy birthday at an exact time, email scheduling can help you, but I n order to use this feature, your email program has to support it.

If you are using the Mail app on your Mac, you’ll be disappointed to know that it does not come with this feature. However, you should be able to do it with the following trick.

To schedule emails in the Mail app, you can create an Automator script that performs all of the tasks that are required to schedule an email.

1. Launch Automator by clicking on Launchpad in your dock and searching for and clicking on Automator.

emailschedule-automator

2. When Automator launches choose “Applications” as the destination folder and click on “New Document” to create a new app.

emailschedule-new

3. Select “Application” on the screen that follows, then click on “Choose” to create a new application type script with Automator.

emailschedule-app

4. Click on “Mail” in the Library category on the left, and then drag and drop the “New Mail Message” action over to the workflow for it to be added to the application.

emailschedule-newmail

5. Now enter in the email details in the box that is shown in the workflow panel. You need to enter the recipient’s email, CC and BCC if required, the subject of the email, and the email content.

Then use the drop-down menu at the bottom to select whitch email account you wish to send the email from.

You can do that for as many emails as you want to be scheduled.

emailschedule-content

6. Drag and drop the “Send Outgoing Messages” action from the left-panel over to the workflow, and make sure it is at the bottom of the workflow because it will only send the emails that are above it.

emailschedule-send

7. Your application has been configured and is ready to be saved. To do so, click on the “File” menu followed by “Save…”

emailschedule-save

8. When the Save dialog box appears, enter a name for the application, select the “Applications” folder for the application location, ensure the “File Format” menu is set to “Application,” and then finally click on “Save.”

emailschedule-savedetails

9. The application is now ready, and you now need to create a trigger for it. To do that you are going to be using the Calendar app.

Launch the Calendar app by clicking on Launchpad in your dock and searching for and clicking on Calendar.

emailschedule-calendar

10. When the app launches, select the date you want the email delivered, and add a new event to it by double-clicking the date box.

When the new event box appears, enter any details you wish, but make sure the date and time are correct.

Click on “alert” and select “Custom…” to set a custom alert for the event.

emailschedule-custom

11. In the custom alert dialog box, select “Open file” from the first drop-down menu, select “Other…” from the second drop-down menu and select the “Scheduled Emails” app you created earlier. Then select “At time of event” from the third drop-down menu and click on “OK” to save the changes.

emailschedule-details

The email you created in the Automator app will now be sent at the time you set in the Calendar app.

What you have done here is created an Automator app that sends an email, and to trigger the app to do its task, you have created a calendar event that launches the app for it to send the email.

You need to keep one thing in mind: your Mac must be awake at the event time. If your Mac is not awake, it will not be able to send a trigger to the Automator app and thus your email will not be sent.

If you want to send an email at a specified time in the future without using a third-party app, the native apps on your Mac can help you do that.

3 comments

  1. Hi Mahesh!

    Super helpful article – thank you for sharing.

    The only question I have is how can I make sure the signature is included in the email? I sent a few test emails, but my signature was not included?

    I also had to manually hit send on the second email in the list of outgoing mail?

    Cheers.

    Jake

  2. Great, except it doesn’t actually work. Two issues:

    (1) There is no “save as”, and “Save” doesn’t put it in the applications folder. It puts it in ~/Library/Workflows/Applications/Calendar/. Since Mac doesn’t display ~/Library (it is considered a special folder), I don’t have a way to navigate to it in the selection menu in Calendar.

    (2) If I create an empty workflow, save it (creating the Automator calendar event), and then move the event before filling in the workflow, it doesn’t create the alert to execute the workflow. Hence I have to navigate to the workflow and add it to the alert.

    (3) If I fill in and then save the workflow, it also schedules it (on the Automator Calendar) *right now*. Hence, it executes it Right Now. Hence, the email I wanted to send two weeks from now saying “OK, everybody go do ” gets sent Right Now.

    This procedure would be great if it actually worked. It doesn’t.

  3. This works great as documented, thanks! I also see there’s a way to schedule your Mac to wake up, so that it doesn’t miss the scheduled calendar action. See Apple Support link: https://support.apple.com/kb/PH18583?locale=en_US

    Nice way to delay email when working late & not wanting to wake people up with a ding on their iPhone or Mac, though it would be nice for Apple to add a feature like Outlook has right on the email popup – Options>>Delivery Delay>>Do Not Deliver Before>>Date/Time

Comments are closed.

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