How to Move Emails from One Gmail Account to Another

How To Move Emails From One Gmail Account To Another

Moving from one Gmail account to another Gmail account is just a sign-up away, but leaving all your old emails behind isn’t really an option in most cases. There can be thousands of important emails that you may like to keep with you. Additionally, you may also like to keep receiving incoming emails from the old Gmail account to the new one.

Thankfully, Gmail offers a simple process to move emails from one Gmail account to another to keep receiving new emails as well. If you are looking to move your old emails to your new Gmail account, follow the process explained below.

Enable POP in the Old Gmail Account

POP (Post Office Protocol) is a protocol that retrieves all the emails from a server and saves them to the client. By enabling POP in your old Gmail account, you can allow Gmail to fetch emails (old and new) from your old account and transfer them to another account (your new account).

To enable POP in your old Gmail account, sign in to your old Gmail account and click on the Gear icon located at the top right corner of the window. Now click on the “Settings” option to access Settings.

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In the Settings, click on the “Forwarding and POP/IMAP” tab and then select the option “Enable POP for all mail.” As soon as you Enable POP, you will see a drop-down menu below which will let you decide what you want to do with the emails that are accessed by POP. You can save a copy in the old account, mark them as read, archive them or just delete them. Once you have selected the desired option, click on “Save changes.”

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There is also an option of “Enable POP for mail that arrives from now on” which will only send the new emails to your new account and not the currently stored ones.

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Import Email from Old Gmail Account to the New Account

Now you need to add the POP-enabled Gmail account to your new account so Gmail can start receiving emails from it. Sign out of the old Gmail account, and log in to the new one. In the new account click on the Gear icon, and select “Settings” from the menu.

Click the “Accounts and Import” tab, then click “Add a mail account”.

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A new window will open where you will be prompted to enter an email address. Enter the old Gmail account email here, and click on “Next Step.”

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On the next page enter the password for the old Gmail account, and click on “Add Account.” By default, you don’t have to change anything, but it is best to check/customize the following options before clicking “Add Account:”

  • POP Server: pop.gmail.com
  • Port: 995
  • Uncheck: Leave a copy of retrieved message on the server.
  • Check: Always use a secure connection (SSL) when retrieving mail.
  • Uncheck/Check: Label incoming messages – Check it if you want to Label the messages.
  • Uncheck/Check: Archive incoming messages – Check it if you want to archive messages instead of sending them to the Inbox.

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When you click on “Add Account,” you will be asked if you want to reply to the received emails as the “old email address” or the new one. This can be handy if you want to make sure your recipient receives emails from your old account to identify you. If you choose “Yes,” you will have to verify your old email address with a confirmation code. If you choose “No,” the setup will finish and your account will be added.

It may take some time to retrieve all the emails, so you may have to wait a bit. Furthermore, you can always click on the “Delete” button next to your added account under the “Accounts and Import” tab to stop receiving new messages from the attached old account.

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Note: You may get an “unauthorized access” error when you click on “Add Account.” This happens when Gmail doesn’t trust the other application/account that is trying to access your old account with POP enabled. Just go to Allow Application page and click on “Continue” to allow access for ten minutes. Now you will have ten minutes to click on the “Add Account” button again and continue the process.

Conclusion

The steps listed above are the easiest way to move and manage email from your old Gmail account to a new Gmail account. You can also use the IMAP option and copy emails from a email client like Thunderbird or Outlook. However, it can be a bit complicated and a more tiring process. If you have any questions, let us know in the comments below.

13 comments

  1. Is it possible to select all emails from a specific sender to transfer to a new account. I don’t want to move all of my mails.

    Thanks,
    Neill

  2. Is the process different if you are trying to save emails from a different service provider into a new gmail account?

  3. Is there no way to transfer old folders and create new folders in the new google mail account? I am transferring from one google account to another.

    1. I am currently in the process of importing from old gmail to new using “check mail from other accounts” and I did read it will only import messages not folders or labels.

  4. My question’s a bit like Patrick’s: can I simply transfer everything in my current Gmail account to a new one, including all folders and structure? I wouldn’t even be asking this question if I were able to change my e-mail address itself!

    1. See my reply to Patrick above. It would be nice if it would transfer and keep its structure. Especially going from gmail to gmail account. I too was only wanting to change the address name.

  5. Does this still work, if I plan to delete the old account after?

    I want to delete the old account and only keep the new one. However, I want to transfer all emails first to the new account. Is this possible via POP, or will I lose all old emails after deleting the old account permanently?

    Thanks!

  6. The old gmail account labels also migrate in New gmail account asitis, please let me know because I have’t seen any think about labels, so please let me know.

  7. I am also wondering if the old account can then be deleted.

  8. Yes also wondering if after moving the emails across to the new account can I delete the old account and still have all my old emails?

  9. I got stuck on the settings on the new account page. It denied access because it required an application septic password. I added one, but it still refused. any ideas?

  10. I’m trying to transfer all my Gmail folders and info and saved emails and all the information from my Gmail account to my new phone what’s up with that I’ve tried everything and I can’t seem to find a way to transfer all that info to a folder into the drive so it’ll just transfer NFC…
    How in the you-know-what do I do that…
    HELP ME PLEASE!!!…

  11. Is there a way to do this and hero my emails sorted in folders/ tags. There was a way on outlook but their new dashboard doesn’t have IMAP functionality.

    Thanks

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