How to Manage Your Files in iOS with the Files App

With iOS 11, users got the new Files app where you can manage and view all your files. The Files app is handy since you can access all the files you have on your iOS device as well as in your cloud services and also enjoy some great multi-tasking features. By following this guide, you’ll be able to get the most out of the Files app.

The Files app automatically includes the files you have saved to iCloud. The advantage the app gives you is that you can also access the content you have in your other cloud services.

If you look in the Browse sidebar, you’ll see Locations. The iCloud Drive is listed there as well as the files you have on your iPad, and your recently deleted files.

cloud-browse

Click on the “Edit” option, and you’ll see a toggle button next to each third-party app that utilized cloud storage that you have on your device, such as Dropbox, Google Drive, etc. Once you’re done enabling the apps you want to use in Files,┬átap on the option that says “Done.”

cloud-toggle

You can also click “Edit” and make changes to your Tags. You can change the names of the tags, add new ones, delete old ones, and reorder them.

By merely long-pressing on a file you can do various things. You can either rename, duplicate, copy, delete, move, share, tag, or get info on a file.

 

cloud-options

If you choose “tag,” you’ll be able choose with tag you want to label it with, and then it will appear in that tagged section in the sidebar.

If you long-press on a folder, you’ll get different options. Among those options is “Favorite.” You can chose that option, and the entire folder will then appear under Favorites in the sidebar.

It’s also possible to manage the files without using drag-and-drop. Tap on the “Select” option at the top-right and select the files you want to control. At the bottom you’ll see options highlighted in blue.

cloud-manage

Creating a new folder and adding existing files is easy. Just long-press on a blank space in the files app where you want the folder to appear, and tap on the “New Folder” option.

cloud-new

To add files, repeat the drag-and-drop process you learned about earlier.

Don’t worry, it’s happened to many of us. You accidentally erase a file you desperately need back. It’s a good thing the app has an option to recover recently deleted files. Tap on the browser folder, and when the side menu appears, the recently removed option will be at the bottom of the Locations list.

cloud-delete

You’ll use the Files app in more situations than just from within the actual app. When you’re in another app and click to add a file, it will direct you back to the Files app. You’ll very soon begin to wonder how you got along without the Files app before iOS 11.

What’s your favorite way to use the Files app? Share with us in the comments below.

Image credit: Filing archives cabinet on a laptop screen by rawf8/Shutterstock

Leave a Reply

Yeah! You've decided to leave a comment. That's fantastic! Check out our comment policy here. Let's have a personal and meaningful conversation.