MailBird: The Great Alternative to Microsoft Outlook

MailBird: The Great Alternative to Microsoft Outlook

MailBird is a relatively new email client for Windows compared to the more established names such as Microsoft Outlook and Mozilla Thunderbird. However, it has grown over the last few years and is now mature enough to replace the aforementioned apps.

If you’re on Windows 10 and are not satisfied with the new Mail app, you can also give MailBird a try. You may like it.


MailBird is free to download and use for up to three email accounts, but it has a Pro version for users who want to connect more than three email accounts.


It runs on a subscription model so you pay $1/per month (billed annually) or you can just pay a one-time fee of $45 to get lifetime access to all the features. The free version comes with a 30-day trial for the Pro features, so you can test everything out before deciding if it’s worth your money.


You can get MailBird from its official website.

Features and Initial Setup

You get all the regular features of most email apps such as multi-account support for POP3, IMAP, Gmail, Outlook, Yahoo and much more as well as email encryption, HTML support, spellcheck and the like, but where MailBird really shines is with its clean design, customization options and app integrations.

When you first set up the app, you will be prompted to add your email account. Just enter your name, email and password and click the “Continue” button.


Once this is done, you will get an option to choose from two different layouts, and you can also select your preferred colour scheme for the app.


Next you will be presented with a few apps to connect with your email account. You can select the ones you want or just continue without selecting anything (you can do that later).


That’s it! Your inbox will be loaded immediately, and you can start using the app.


MailBird’s design is heavily inspired by Sparrow, a popular email app for Mac OS X. It’s very simplistic, and you can easily access your folders and labels from the left side of the app. Apps you have integrated will appear beneath the folders.


It’s really fast to navigate, and composing emails is a breeze. Its search feature is also amazingly accurate, and there are plenty of keyboard shortcuts to move around the app.




A key feature of MailBird is its integration with several popular productivity tools and messaging apps such as Evernote, Google Calender, Asana, Whatsapp, Google Docs and much more.

Once you have turned on an app, you can access it from within Mailbird and still get the core features of the app. This is an extremely valuable feature, and it will save you the time taken to switch between apps.


Other Settings


Another feature included in MailBird is the option to connect to Facebook and display avatars and info for your contacts. You can also add different signatures for each of your connected accounts, or set advanced options such as download behaviour and software rendering.


MailBird is a well-designed application that should provide a good user experience for most people. Its synchronization is really good, and messages are sent and received really fast. The only downside is perhaps the fact that it’s not completely free.

However, if you do not need to connect more than three email accounts, the free version may work for you, and the app integrations will definitely speed up your workflow.

Feel free to download MailBird and try out all its features for free. Don’t forget to let us know what you think of the app in the comments section below.

Ayo Isaiah Ayo Isaiah

Ayo Isaiah is a freelance writer from Lagos who loves everything technology with a particular interest in open-source software. Follow him on Twitter.


  1. The last time I tried it, I read a warning in a blog post stating that it phones home.
    So… is this ironed ?

  2. Mailbird is a truly beautiful and absolutely wonderful program. Years ahead of other, outdated programs. However, it contains one problem that makes it useless. If you write emails offline, you must manually–that’s right, I said manually–send them once you get online again. If there are 247 billion emails written daily, and if even one tenth of them were written offline, that’s MILLIONS of emails that must be sent manually, if you use Mailbird. This is the year 2016. We don’t look for ways to increase our time and workload. Outlook of course allows you to write as many emails as you want offline and then simply sends them as soon as you log on–automatically! Mailbird is unusable for anyone who travels. Um NO, Mailbird is NOT a replacement for Outlook (at least until they come into the 20th century).

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