You’ve just registered your new domain name and now want to set up an email account in your domain. Like website hosting, you’ll need a hosting server to host and receive your emails. If you are not keen on setting up your own email server, here are seven email hosting services you’ll find helpful.
1. Zoho Mail
Zoho Mail provides a free email hosting service for professional users or businesses who want to use their domain name in their email addresses. The service allows you to host twenty-five email addresses on your domain name for free and gives you five gigabytes of free hosting space per user. Utilizing their referral program you can gain another twenty-five user accounts on this free plan.
Once you exceed your twenty-five email addresses quota, Zoho Mail’s paid plan comes relatively cheap. Their paid plan ranges from $2 to a maximum of $8 per month, with storage reaching one terabyte per user on the $8-per-month plan.
Zoho Mail comes with some unique advantages. You’ll never see ads, even in their free option. They give you a familiar interface, so there’s no user learning curve to deal with. The service integrates with other Zoho applications and services seamlessly. You have unlimited threads and can create multiple folders as well as tags, can set up rules and use filters, and have mass selection options. Their control panel is quite extensive, and you have absolute control on email migration options. For migrations you can use any of the popular protocols – POP or IMAP – the service can also handle migrations from Exchange Online, Outlook and Google. In short, Zoho is feature-rich.
FastMail offers you 30 days of free trial. Their free trial gives access to their Standard plan. In the event that you decide to pay for any of their plans during the trial period, FastMail rolls over your remaining trial days into that plan – so you get extra days – plus you can set up an unlimited number of user accounts. The free trial allows for only five user accounts and limits the number of messages you can send.
FastMail ranges from $3 per month (or $30 a year) to $9 a month (or $90 a year). Storage per user is from five gigabytes to a maximum of 100 gigabytes.
FastMail sells itself on security and even has special security measures for iPhones. They offer controlled integration with third-party apps, thereby improving the security of their service. FastMail keeps a simple interface, too; however, you have only a few integration options with them.
3. G Suite
G Suite is by Google and gives you access to various Google services (Gmail, Google Docs, GDrive, YouTube, etc.) for your domain name. G Suite comes with a fourteen-day trial. After your trial, you’ll get access to 30GB of data storage for $5 per user per month if you choose to subscribe. You may upgrade to “unlimited” storage for an additional $5 per user per month, to make it $10 a month. What G Suite calls “unlimited” storage is simply 1TB (one terabyte) of data storage per user if your account has fewer than five users. So this is basically what you’ll get with Zoho yet at a cheaper price.
What makes G Suite attractive is the opportunity to easily integrate with Google apps and services. Google’s impressive reputation for security counts as a benefit, too. They offer round-the-clock support via email, calls, and online chat options. You can also archive and set your custom retention policies for chats and emails. In addition, you will be using the familiar Gmail for your domain email, so that is one less thing to learn and get used to.
Flaskmail offers user integration options with Wix, Shopify, and WP Engine. However, Flaskmail is pricey at $4 per month (or $40 a year) for one email address or $15 per month (or $150 a year) for five email addresses. Their most expensive plan gives you fifty email addresses for $75 per month (or $750 per year). You can use their thirty-day money back guarantee to find out if this option is a fit for you.
Flaskmail has an elegant design, and works well for non-techies. If you find terms like MX record, DKIM, or other technical terms (like subdomain) hard to understand or deal with, then you’ll want to use Flaskmail because you can have all these complexities taken care of for you.
5. Rackspace Email
Rackspace Email comes loaded with helpful features including unlimited aliases and group lists. You’ll get 25GB (25 gigabyte) of storage space. They charge $2 per user per month, and you can enjoy their fourteen-day trial before deciding if it’s right for you. Rackspace makes it mandatory that you set up five user accounts, so in reality you’re forced to pay for a minimum of $10 per month whether you need the extra user accounts or not.
Rackspace Email aims to promote productivity and email collaboration for teams. They also have a dedicated team of experts who help their customers make informed decisions on their email usage options. Racksapce seems to have an extraordinary reputation for excellent customer service, winning awards like People’s Choice Stevie Awards for Customer Service, and have won the Microsoft Hosting Partner of the Year Award five times.
Protonmail offers 5GB (five gigabyte) storage space for one custom domain. You may use only five email addresses for this domain and can send a maximum of one-thousand messages per day. This plan costs €5.00 per month or €48.00 per year. For 20GB (20 gigabyte) storage, ten domains, fifty email addresses, and unlimited sending, you’ll need to upgrade to Protonmail Visionary which prices for €30.00 per month or €288.00 per year.
For extra storage Protonmail charges €1.00 per month or €9 per year per gigabyte. Extra domains cost €2.00 per month or €18 per year per domain, and extra addresses cost € 1.00 per month or €9 per year per five addresses.
ProtonMail is Swiss-based. The service sells itself as the best security option for people who do sensitive work requiring anonymizing or shigh-level privacy, like journalism, or intelligence research work and the like.
7. Microsoft Exchange Online
Microsoft Exchange Online may function as part of the Office 365 or as a standalone service. MEO has three plans starting from $4 per user per month with 50GB storage, and then $8 per user per month with 100GB storage, with the highest plan being their Office 365 Business Premium goes for $12 per user per month with 50GB storage. The Office 365 Business Premium comes bundled with Office apps, file storage and sharing, unlimited online meetings, corporate social network, work flow management tools and more.
What makes Microsoft Exchange Online unique is that you’d get access to Office 365. Another benefit is that you can easily integrate other Windows applications for Web or mobile to work with every user account or with select user accounts.
These seven resources offer great email hosting options and features. In my opinion, having used Zoho mail myself, the service has the most attractive offer by far. What Zoho mail offers for free is better than what is offered on most paid plans of other platforms.
Don’t take my word for it. Test drive all the options that appeal to you and decide what you’d stick with. Please leave a comment and let us know your best or worse resource for hosting emails.