How to Display One Page at a Time in Microsoft Word at Any Resolution

Display One Page at a Time in Word at Any Resolution

There was a point in the not-too-distant past where monitors were not nearly as high-resolution as they are now. While higher resolutions have enhanced the computing experience for the majority of people, there are a few things which do not always please.

OPIW-Word-MorePagesAtOnce

With more displayed at once, programs like Microsoft Word often attempt to make things “better.” Depending on who you ask, these changes aren’t always an improvement: just like changing to the Ribbon UI, displaying two pages at once on high-resolution displays has been controversial.

Also like the Ribbon UI, however, it is possible to change things to suit your own preferences.

OPIW-Word-View

1. Move across the Ribbon UI to the “View” options.

OPIW-Word-WebChosen

2. The first three buttons on the left include “Read Layout,” “Print Layout” and “Web Layout,” with Print showing the document across virtual A4 pages. Select Web Layout.

3. The change should be apparent, as the document is no longer parsed into virtual pages, and it will run for the entire width of the window.

OPIW-Word-OnePageDisplayed

4. Change back to “Print Layout.” For whatever reason, this will display the document one page at a time.

OPIW-Word-DisplayOptions

1. Observe the zoom level in the lower right-corner of the Word window. Click the zoom percentage, and another window will appear providing a few more options.

OPIW-Word-ZoomDetails

2. You can choose a variety of zoom options, but “Many Pages” on the right and the button below it should attract the most attention.

OPIW-Word-ManyPagesDropdown

3. Click to expand the button below it, and select an option; 1×1 and 1×2 show one page or two pages at a time respectively.

4. Once you’ve done this, you’ll see that Word’s zoom level is going to change. Go back to the left and change it to 100%. Confirm this change.

5. If the document is not already two or more pages long, such as what happens when you open Word to try this, add another page with “Ctrl + Enter.” It should either appear alongside the existing page or below it, depending on what you chose.

The ability to control Word’s display of pages is invaluable; a Google search results in numerous complaints about its default handling of high-resolution monitors. While we’ve covered a few ways to improve Word, such as reintroducing the 2003-era UI and tabs, this one requires no extensions or add-ons.

Should you wish to revert your changes, it’s as simple as following Solution #2 and adjusting the “Many Pages” section to suit. The simplicity of this tweak, coupled with the polarising nature of Word’s default approach, makes it highly valuable.

4 comments

  1. am I being stupid but surely the “one page” button clearly visible next to the zoom button in your screenshots dose this for you?

    • Hi,

      You’re not being stupid at all! That works in exactly the same way, though you’ll still have to change the zoom level to 100% in the same way as in Solution #2. With the window at full size on a 1080p monitor, Word seems to want to move to 74% zoom, and does not zoom in to 100%.

      Basically, that method works as well, but if you’re looking to get the 100% zoom you’ll have to couple it with part of the second solution. Unless, of course, I have missed something. If that’s the case then let me know – I’m always happy to find out new ways to tackle issues.

      Thank you for your comment,
      Paul.

  2. MS Word zooms the document with the 1 page option t fit in in the hight of the screen. So it may happen that wit will zoom down to say 75% but on larger screens it may zoom out to e.g 111%. It will do as you say display 1 page fitted to the screen
    If you happen to have a very large screen that can work rotated (in portrait) than you will be able to read the document from a distance.

    btw. I never had this issue even when working on a 23″ monitor. It always opens on a single page.

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