While it is easy to cut, copy and paste text on a word document, with PDF files, you need to apply a few tweaks to be able to freely rearrange the text. Shown here are the best ways you can make use of the cut, copy and paste functions to move text around the PDF, as if it were a rich document editor.
Note: these methods would not work if the PDF was scanned, or the copy-paste functions were disabled by the PDF creator.
1. By “Inserting Text” in the PDF Reader
All free PDF readers have an option to insert any in-line text if that option hasn’t been disabled previously. For those using Adobe Acrobat Reader, it lets you select and copy any block of text. To paste it within the document, right-click and select “Insert Text at Cursor.”
Apart from blocks of text, Adobe Acrobat Reader also lets you add your signature on any page or specific lines.
Among the free PDF viewing tools, Foxit Reader gives much better results in text insertion compared to Adobe Acrobat Reader. The new text can be freely inserted below existing text without those annoying squiggly boxes. This text addition tool is called “Typewriter,” which can be accessed from the “Comment” menu. Copy-pasting is a breeze with this valuable feature.
2. Using a PDF Edit Software
The only disadvantage with the above free PDF readers is that you can’t use the cut (Ctrl + X) command. Also, they can’t match the new text with existing PDF font style. If you want a more professional document-editing environment, you require the full set of features of a PDF editor. With Adobe Acrobat, an “edit text & images” feature can be accessed from the “Edit” menu.
Soda PDF is a brilliant tool for professional editing of PDF documents. It takes a few minutes to download and install the software.
Once you open the PDF files in Soda PDF, you can easily select any block of text.
As soon as you click “Edit,” the “Cut, Copy, and Paste” options are prominently visible. The font style is replicated accurately, and once you take a fresh PDF print, it’s difficult to notice any new text additions.
3. Editing PDF in a Browser
There are many tools to edit PDF documents in a browser such as Sejda. You only have to upload the PDF document in the edit window and directly move on to any text selection. This would activate a highlighted area where you can freely use Cut, Copy, and Paste options. Click “Apply changes” once you’re done.
4. Using a PDF to Doc Converter
You can convert a PDF to a Word document and later reconvert it to a PDF file once you finished the edits. There are many tools you can use such as PDF Wiz. It is free to use and has very impressive performance in converting PDF files to multiple formats including .doc, .docx, and .txt.
Another way is to use Google Docs. Upload your PDF to Google Drive and open the document with Google Docs.
All the PDF text is now ripe for editing. You can save the changes in the original PDF file. And, of course, you an use the Cut, Copy, and Paste options without any hassle.
Now that you know how to cut, copy, and paste text in PDF files, you can also learn how to save a file as a PDF in Windows 10 or combine multiple PDF files with the command line tool pdftk.