Cloud storage is a good thing, since it allows you to store a great deal of data without taking up all of your system’s storage space. It also allows you to share your files with your co-workers, or your friends, without having to send out mass emails or break up larger files into multiple parts. However, like all forms of storage, it can go awry and it can never be trusted 100% of the time.
Regardless is cloud or local storage, as long as the file is important to you, you know that it is necessary to create a backup of it. We have covered many local backup solution. Today, we are going to show you how to back up your Google Docs.
1. Login to your Google Documents.
2. You should see a check box next to the Actions menu icon. Check this box to select all the documents in your Google Docs. You can deselect as many as you want if you do not need older items. If you only want to back up a small list of selected items, you can choose to check only those documents manually. It will be faster than de-selecting the things that you don’t need.
Once you have made your selections, click the Action menu and choose the “Download” option.
3. Now, it is going to ask you what format you want to save your files in. Select the file type for each type of document with the pull down box on the right.
For Mac users, if you have Office for Mac, you can go ahead and save in Office, the default choice. Since iWork is compatible with office, you can also use this format for the native suite. If you are planning to save this file for later storage on a flash drive, and you plan on using it on multiple devices, you may want to consider saving the files as HTML. HTML files are usually lean and allow you access to the text without a lot of memory killing frills.
4. Lastly, click the Download button. Your files will be zipped and the download will start automatically. Make sure the radio button next to Save is selected and click on OK. You may want to take note of the file name so that you can do a simple spotlight search to find the file later on. This will begin your download. This can take some time depending on the number of files you have.
There you have it, a backup that you can use on your local machine as well as store it for future use.